Coach your Learners in Kolibri

You can track progress of the Learner users, create and assign Exams to classes or learner groups from the Coach dashboard. The default view of the Coach dashboard presents the list of Classes with number of learners enrolled to each class.

Select a class from the list to access the progress-tracking features and create exams.

default coach view with list of classes

View Recent Activity

This is the default view when you select a class from the Coach dashboard. It displays the list of channels and items (exercises and resources - videos, reading material, etc.) accessed during the last 7 days by learners of the selected class.

coach recent activity

If the class learners have access to more then one channel, you will first see the list of channels which you can navigate by topics and subtopics until you arrive to a specific item. In this view you can see the progress of each class learner for that specific item.

View Activity by Topic

Use this view to access the full report of activity progress for the selected class. You can navigate channels by topics and subtopics until you see the progress of each class learner for one specific item.

Use the topic view to see the average progress for exercises and resources for all the learners in the class.

Use the topic view to see the average progress for exercises and resources for all the learners in the class.

Track Learner Progress

When you navigate to the last level in the topic tree, you can see the average progress of all class learners for each exercise or resource (video, document, HTML5 activity) in that particular topic.

When learner answers exercise questions in Kolibri, the progress bar below the exercise is taking into account only the most recent given answers, meaning that the learner must complete the required number of correct answers (check marks) in the row for the exercise to be considered completed.

If the exercise requires 5 check marks, learner must provide 5 correct answers one after another.

The correct answers in the image above are not in a row; this exercise will be completed only after learner gives 5 correct answers one after another.

View average progress for a single exercise or resource in a topic.

In the example above, the progress bar for this exercise will appear as 40%, because the student has given 2 correct answers within the most recent set of 5 attempts. If this student had earlier made, for example, 20 incorrect attempts before the 4 displayed attempts, those 20 incorrect attempts don’t get factored into the progress bar.

How does it looks if learner A does 5 correct answers in a row on their first try, but learner B gets 10 wrong answers in a row before giving 5 correct ones in a row? In both cases, the progress would show as 100%, and you would have to click each learner’s name to access their progress report and see the attempt history.

In the figure below you can see the progress of 5 learners for the exercise Numbers to 120 in ascending order.

View the progress for a single exercise or resource in a topic.

View the progress for a single exercise or resource in a topic.

To see the progress of a single learner, click their name. In the figure below you can see the progress of the learner Hansen for the exercise Numbers to 120. The exercise is still In progress as the learner has not completed the 5 correct answers in the row. You can also see that for the Question 13 the learner has given the correct answer only on the 4th attempt, which indicates that they are still struggling with the given concept.

View the details for all the answers and attempts for a single exercise.

View the details for all the answers and attempts for a single exercise.

Manage Groups

In case you need to further divide learners inside classes, for example to address the different progress needs or levels, you can use the Groups feature. Create and delete groups, as well as assign learners to them from the Groups tab in your Coach dashboard. Default view displays the list of all groups for the selected class, with the list of assigned learners for each group.

manage learner groups

Note

To manage Kolibri groups you must sign in as Super user, Admin or Coach.

Create a New Group

To create a new learner group, follow these steps.

  1. Click the New group button.
  2. Give group a desired name.
  3. Click Save to confirm, or Cancel to exit without creating a group.

Assign Learners to Group

Below the existing groups there is a list with all learners currently NOT assigned to any groups.

  1. Use checkboxes to select all the learners in the list, or specific ones you want to assign to the group.

  2. Click Move learners button on the right side of the list.

  3. Select the group to which you want to assign the selected learners in the Move learners window.

  4. Click Move to proceed, or Cancel to exit without assigning.

    move ungrouped learners

Move learners between groups

  1. Use checkboxes to select all the user in one group, or specific users you want to assign to another group.

  2. Click Move learners button on the right side of the origin group.

  3. Select the group to which you want to move the selected learners, or the Ungrouped option if you want to remove them from the origin group without assigning to a new one.

  4. Click Move to proceed, or Cancel to exit without moving.

    move learners from one group to another

Rename Group

To rename group, follow these steps.

  1. Click the down arrow icon on the right edge of the desired group.
  2. Select the Rename group option.
  3. Input the new name for the group in the confirmation window.
  4. Click Save button to proceed, or Cancel to exit without renaming the group.

Delete Group

To delete a group, follow these steps.

  1. Click the down arrow icon on the right edge of the desired group.
  2. Select the Delete group option.
  3. Click Delete group button in the confirmation window to proceed, or Cancel to exit without deleting the group.

Note

Learners currently assigned to group will become ungrouped.

Manage Exams

You can view, create and delete exams, as well as assign them to learners, using the Exams tab in your Coach dashboard. Default view displays the list of all exams in a selected class, with a series of options to set the visibility, (de)activate when required, and view report of students who took them.

manage exams home page

Note

To manage Exams in Kolibri classes and groups you must sign in as Coach or Admin.

Create New Exam

To create a new exam, follow these steps.

  1. Click the New exam button.

  2. Select the content channel from which you wish to select questions for the exam.

  3. Click Create exam to confirm, or Cancel to exit the confirmation window.

  4. Fill in the field for the exam title.

  5. Fill in the field for number of questions you want the exam to contain.

  6. Navigate through the topic tree and activate checkboxes of those exercises you want to include in the exam.

    add content to your exam

    As you keep adding the exercises you will see confirmation messages at the bottom.

  7. Click Preview button to view the result before finishing.

    preview the content of the exam
  • Click Randomize questions button to present them in the different order from those in the topic origin.
  • Click Close button to return to the exam home page.
  1. Click Finish button to save the result.

Change Exam Visibility

Newly created exam will be visible to entire class by default. To assign an exam to one group of learners instead of the whole class, follow these steps:

  1. Click Options for the desired exam and select the Change visibility option.
  2. Select the group(s) of learners to whom you wish to assign the exam.
  3. Click Update to confirm, or Cancel to exit the confirmation window.
assign exam to groups

Activate/Deactivate Exam

Once you set the visibility of exam to the chosen group(s) of learners, you need to Activate it in order for it to appear in the Learn view of the learners to whom you assigned it.

  • Click Options for the desired exam and select the Activate option.
  • Click Activate to confirm, or Cancel to exit the confirmation window.
  • When the exam period concludes, select the Deactivate option and confirm.

View Exam Report

To view the report and scores for learners who have taken the exam, follow these steps.

  1. Click Options for the desired exam and select View report option.

    open the exam report from the drop-down selector
  2. This view prominently displays the number of learners who already submitted the exam and their average score. It also presents the list of all the learners who had access to the exam, with the respective statuses and scores. Click the name of the learner to view the detailed report with preview of results for each question.

    view the exam report for the whole group or class
  3. Click each of the questions to preview it and understand better which question learners answered correctly in the exam and how many attempts they had on each answer.

    view the detailed exam report for the selected learner

Delete Exam

To delete exam, follow these steps.

  1. Click Options for the desired exam and select Delete option.
  2. Click Delete button in the confirmation window to proceed, or Cancel to exit without deleting the exam.

Warning

All data from the exam you are deleting will be lost.

Rename Exam

To rename exam, follow these steps.

  1. Click Options for the desired exam and select Rename option.
  2. Change the exam title in the confirmation window.
  3. Click Rename button to proceed, or Cancel to exit without renaming the exam.