Coach your Learners in Kolibri

You can track progress of the Learners, create and assign Lessons and Exams to classes or learner groups from the Coach dashboard. The default view of the Coach dashboard presents the list of Classes with their assigned coaches, and the number of learners enrolled in each class.

Click on a class to access the progress-tracking features and create lessons and exams.

default coach view with list of classes

View Learner Reports

Click a class on the Coach dashboard to display the list of enrolled learners, and the group they are assigned to (if applicable).

When you click the username of a learner, you will see a list of content channels they accessed, and the last time they were active on each of them:

Learner Reports present a quick view of all the content accessed by a learner.

Learner Reports present a quick view of all the content accessed by a learner.

Note

In a Learner report, the username of the selected learner will be the last item in the breadcrumb navigation menu.

Navigate the topic tree of each channel to see the progress of the selected learner for the topics, subtopics and individual resources. As you navigate, you will see topics added to the breadcrumbs menu.

In the image below, you can see that the learner Abby L. accessed and completed only one of the subtopics from the topic Addition and Subtraction to 10:

Learner Reports across topics for the selected content channel.

Learner Reports across topics for the selected content channel.

Review Exercise Progress

When a learner answers exercise questions in Kolibri, the progress bar below the exercise is taking into account only the most recent given answers, meaning that the learner must complete the required number of correct answers (check marks) in the row for the exercise to be considered completed.

If the exercise requires 5 check marks, learner must provide 5 correct answers one after another.

The correct answers in the image above are not in a row; this exercise will be completed only after the learner gives 5 correct answers one after another.

In the example below, the progress bar for the exercise Subtract within 5 will appear as 40%, because the student has given 2 correct answers within the most recent set of 5 attempts. For example: If this student had made 20 incorrect attempts before the 4 displayed attempts, those 20 incorrect attempts would not get factored into the progress bar.

View average progress for a single exercise or resource in a topic.

Click the exercise title to see all the answers and attempts on each question. In the figure below, you can see the progress of the learner Hansen for the exercise Numbers to 120. The exercise is still In progress as the learner has not completed the 5 correct answers in the row. You can also see that for the Question 13, the learner has given the correct answer only on the 4th attempt, which indicates that they are still struggling with the given concept.

Details for answers and attempts of a single exercise.

Details for answers and attempts on a single exercise.

How does it looks if learner A does 5 correct answers in a row on their first try, but learner B gets 10 wrong answers in a row before giving 5 correct ones in a row? In both cases, the progress would show as 100%, and you would have to click each learner’s name to access their progress report and attempt history.

In the figure below, you can see the progress of 5 learners for the exercise Numbers to 120 in ascending order.

View the progress for a single exercise or resource in a topic.

View the progress for a single exercise or resource in a topic.

Manage Groups

In case you need to further divide learners inside classes, for example to address the different progress needs or levels, you can use the Groups feature. Create and delete groups, as well as assign learners to them from the Groups tab in your Coach dashboard. Default view displays the list of all groups for the selected class, with the list of assigned learners for each group.

manage learner groups

Note

To manage Kolibri groups you must sign in as Super user, Admin or Coach.

Create a New Group

To create a new learner group, follow these steps.

  1. Click the New group button.
  2. Give group a desired name.
  3. Click Save to confirm, or Cancel to exit without creating a group.

Assign Learners to Group

Below the existing groups there is a list with all learners currently NOT assigned to any groups.

  1. Use checkboxes to select all the learners in the list, or specific ones you want to assign to the group.

  2. Click Move learners button on the right side of the list.

  3. Select the group to which you want to assign the selected learners in the Move learners window.

  4. Click Move to proceed, or Cancel to exit without assigning.

    move ungrouped learners

Move learners between groups

  1. Use checkboxes to select all the user in one group, or specific users you want to assign to another group.

  2. Click Move learners button on the right side of the origin group.

  3. Select the group to which you want to move the selected learners, or the Ungrouped option if you want to remove them from the origin group without assigning to a new one.

  4. Click Move to proceed, or Cancel to exit without moving.

    move learners from one group to another

Rename Group

To rename group, follow these steps.

  1. Click the down arrow icon on the right edge of the desired group.
  2. Select the Rename group option.
  3. Input the new name for the group in the confirmation window.
  4. Click Save button to proceed, or Cancel to exit without renaming the group.

Delete Group

To delete a group, follow these steps.

  1. Click the down arrow icon on the right edge of the desired group.
  2. Select the Delete group option.
  3. Click Delete group button in the confirmation window to proceed, or Cancel to exit without deleting the group.

Note

Learners currently assigned to group will become ungrouped.

Manage Lessons

Kolibri Lessons offer you the possibility to prepare smaller selections of available learning resources and assign them to learners on a temporary basis. You can select resources from multiple channels, and copy the created lessons to other classes or groups as needed.

To view, create or delete lessons, as well as assign them to learners, use the Lessons tab in your Coach dashboard. Default view displays the list of all lessons created for the selected class, the number of resources they contain, groups they are assigned to, and their status indicator. You can filter the lessons in order to see all, or just active/inactive ones.

manage lessons home page

Note

To manage Lessons in Kolibri classes and groups, you must sign in as Coach or Admin.

Create New Lesson

To create a new lesson, follow these steps.

  1. Click the New lesson button.
  2. Fill in the field for the lesson title, description and set the visibility.
create new lesson options
  1. Click the Continue button. In this step, the lesson does not have any learning resources yet, but you can see and edit some options.
new lesson with no resources added
  1. Click the Add resources button, and select the content channel from which you wish to select resources for the lesson.
add resources to the lesson
  1. Keep navigating the topic tree of the selected content channel until you arrive to single content items. Use the checkboxes to select the resources you want to include in the lesson.
add resources to the lesson
  1. Click Save to confirm the selection and finish.
  2. Use the Arrow up and Arrow down buttons to reorder the resources in the lesson, and click the Remove button to delete them. You will see a confirmation notification at the bottom.
reorder and delete resources in the lesson
  1. To add more resources to the same lesson and keep editing if needed, follow the steps 4 to 7 again.

Change Lesson Status

A newly created lesson is Inactive by default, meaning that learners will not see it in their Learn view. To change the lesson status, follow these steps.

  1. Click the Change link under the Status heading.
set lesson to active or inactive
  1. Select Active or Inactive.
  2. Click Save to confirm, or Cancel to exit without change.

Change Lesson Visibility

You can change the visibility of the lesson that you set when you initially created it. To reassign the lesson to a different group, or entire class, follow these steps.

  1. Select the desired lesson from the list in the Lessons tab.
  2. Click the Options button, and select Edit details.
  3. Select Entire class or the group(s) of learners to whom you wish to assign the lesson under the Visible to heading.
  4. Click Save to confirm, or Cancel to exit without change.

Copy Lesson

To copy a lesson to a different group or another class of your facility, follow these steps.

  1. Select the desired lesson from the list in the Lessons tab.

  2. Click the Options button, and select Copy lesson.

    make a copy of the lesson for another class
  3. Select the class to which you wish to copy the lesson to.

  4. If the destination class has more than one group, select Entire class or the group(s) of learners to whom you wish to assign the lesson.

  5. Click Save to confirm, or Cancel to exit without change.

If the lesson is copied to another group in the same class, it will appear in the Lessons tab as the Copy of…. Follow the steps in the next heading to rename it.

Rename Lesson

To rename a lesson, follow these steps.

  1. Select the desired lesson from the list in the Lessons tab.
  2. Click the Options button, and select Edit details.
  3. Change the lesson title in the confirmation window.
  4. Click Save to proceed, or Cancel to exit without renaming the lesson.

Delete Lesson

To delete a lesson, follow these steps.

  1. Select the desired lesson from the list in the Lessons tab.
  2. Click the Options button, and select Delete.
  3. Click Delete in the confirmation window to proceed, or Cancel to exit without deleting the lesson.

Manage Exams

You can view, create and delete exams, as well as assign them to learners, using the Exams tab in your Coach dashboard. Default view displays the list of all exams in a selected class, with indicators of their visibility status and groups they are assigned to.

manage exams home page

Note

To manage Exams in Kolibri classes and groups you must sign in as Coach or Admin.

Create New Exam

To create a new exam, follow these steps.

  1. Click the New exam button.

  2. Fill in the field for the exam title in the Create a new exam view.

  3. Fill in the field for number of questions you want the exam to contain.

  4. Navigate through the topic tree and activate checkboxes of those exercises you want to include in the exam.

    add content to your exam

    As you keep adding the exercises you will see confirmation messages at the bottom.

  5. Click Preview button to view the result before finishing.

    preview the content of the exam
  • Click Randomize questions button to present them in the different order from those in the topic origin.
  • Click Close button to return to the exam home page.
  1. Click Finish button to save the result.

Change Exam Visibility

Newly created exam will be visible to entire class by default. To change exam Recipients (a select group of learners instead of the whole class), follow these steps:

  1. Select the exam by clicking its title from the exam list.
  2. Click the Options button and select the Edit details option.
  3. Select the group(s) of learners to whom you wish to assign the exam under the Recipients heading.
  4. Click Save to confirm, or Cancel to exit without change.
assign exam to groups

Change Exam Status

Once you set the visibility of exam to the chosen group(s) of learners, you need to Activate it in order for it to appear in the Learn view of the learners to whom you assigned it.

  1. Select the desired exam from the list in the Exams tab.
  2. Click the Change link under the Status heading.
set lesson to active or inactive
  1. Select Active at the start of the exam period. When the exam period concludes, select the Inactive option.
  2. Click Save to confirm, or Cancel to exit without change.

View Exam Report

To view the report and scores for learners who have taken the exam, follow these steps.

  1. Select the desired exam from the list in the Exams tab.

  2. Scroll down to the Exam report heading.

    view the exam report for the whole group or class
This view presents the list of all the learners who had access to the exam, with the respective progress and scores. Click the name of the learner to view the detailed exam report with a preview of the results for each question.
  1. Click each of the questions to preview it. This can help understand which questions learners had difficulties answering correctly and how many attempts they used.
  • yellow star icon indicates a completed exam

  • blue clock icon indicates the exam is in progress, not submitted yet

  • green check mark icon indicates the correct answer

  • red X mark icon indicates the incorrect answer

  • gray X mark icon indicates an unanswered question

    view the detailed exam report for the selected learner
  • Click on the attempt icons to see the answers for each one. In the screenshot above learner Abby L. had 3 attempts on Question 8: The first one was incorrect, the second one (selected) was correct, but the third and finally submitted one was incorrect.

Copy Exam

To copy an exam to a different group or another class, follow these steps.

  1. Select the desired exam from the list in the Exams tab.

  2. Click the Options button, and select Copy to.

    make a copy of the exam for another class
  3. Select the class to which you wish to copy the exam to and click Continue.

  4. If the destination class has more than one group, select Entire class or the group(s) of learners to whom you wish to assign the lesson.

  5. Click Copy to confirm, or Cancel to exit without change.

If the exam is copied to another group in the same class, it will appear in the Exams tab as the Copy of…. Follow the steps in the next heading to rename it.

Rename Exam

To rename exam, follow these steps.

  1. Click Options for the desired exam and select Edit details option.
  2. Change the exam title in the confirmation window.
  3. Click Save button to proceed, or Cancel to exit without renaming the exam.

Delete Exam

To delete exam, follow these steps.

  1. Click Options for the desired exam and select Delete option.
  2. Click Delete button in the confirmation window to proceed, or Cancel to exit without deleting the exam.

Warning

All data from the exam you are deleting will be lost.

View Class Recent Activity

Use this view to access the full report channels and items (exercises and resources - videos, reading material, etc.) accessed during the last 7 days by learners of the selected class.

coach recent activity

If the class learners have access to more than one channel, you will see the list of channels firstly. From there, you can navigate by topics and subtopics until you arrive to a specific item. In the item’s view, you can review the progress of each learner in the class that accessed the item.

View Class Activity by Channels

Use this view to access the full report of activity progress for the selected class. You can navigate channels by topics and subtopics until you see the progress of each class learner for a specific item.

Use the topic view to see the average progress for exercises and resources for all the learners in the class.

Use the channel view to see the average progress for exercises and resources for all the learners in the class.

When you navigate to the last level in the topic tree, you can see the average progress of all class learners for each exercise or resource (video, document, HTML5 activity) in that particular topic.